January 31

How to Add a Printer to a Mac: Step by Step Guide


Printers are a tried-and-true piece of technology. While practically everything has digital copies nowadays, there’s still something to be said for having a hard copy in front of you. Papers you need for work or school aren’t necessarily available through a browser or an app. However, if you have just invested in this awesome piece of tech, you might find it hard to connect it with your Mac for reasons unbeknownst to you.

Yes, you can always refer to the 30-page long booklet that came with the printer, but who has the time to read all of that? This article aims to remedy that for you. This step-by-step guide will lead you through the basics of connecting a printer to a Mac.

6 Steps to Add a Printer to Mac via USB:

Step 1: Power up your Mac and your printer.

Step 2: Now, connect the USB cord of your printer to the computer.

Step 3: On your Mac, go to System Preferences.

Step 4: Navigate to the “Printers and Scanner” section.

Step 5: Click on the add (+) icon to register your printer.

Step 6: Finally, click on the “Add” button to proceed, and your printer should register or connect with your Mac now.

That’s basically it! You can now print, scan, and copy from your printer with your Mac.

8 Steps to Add a Printer to a Mac via WPS:

Step 1: Check to see if your printer is equipped with a Wireless Protected Setup (WPS) button.

Step 2: To connect to your printer wirelessly, press the WPS button.

Step 3: Now navigate to “Printers and Scanner” in System Preferences.

Step 4: Click on “Add” and press “Set Up.

Step 5: Click on the “+” sign and press on the printer name.

Step 6: Now, choose the preferred printer software you want to use (AirPrint, Generic, or Custom Software provided by the manufacturer).

Step 7: Finally, click the “Add” button, and your printer should register or connect to your computer now.

6 Steps to Add a Printer via IP Address:

This step requires you to have the printer’s unique IP address. Often the IP address is, but you might have a different one depending on your printer. Once you have the IP address, follow these steps to add a printer:

Step 1: Now, on your Mac, Go to System Preferences.

Step 2: Decide on the desired printer software you wish to use.

Step 3: Then click on the “+” sign and navigate to “Add.” Then click on “IP Address.”

Step 4: Choose “Other Network Setup” and click on “Continue.”

Step 5: Decide on the manufacturer of your printer, choose your printer model and enter the printer’s IP address.

Step 6: Select your print queue name and press “Continue.

Step 7: Finally, click on the “Add” button, and your printer should register or connect to the computer now.

Once you are done with the above steps, you can print away on your newly connected printer via your Mac!


Hopefully, this guide helped you learn how to add a printer to a Mac. The above steps cover the basics of how to get a printer to connect to a Mac. Be sure to read the instructions thoroughly and choose the steps that apply to you or even your printer.


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